Office Manager/ HR (MBJ0156)

Office Manager / HR

Our client, an award-winning interior design studio with global offices, is seeking an Office Manager/HR to oversee daily operations for their BANGKOK studio. Duties include managing facilities and vendors, and delivering comprehensive HR support, including recruitment, onboarding, payroll coordination, and employee relations. This is a key role for a proactive, organised professional who thrives in a creative, international environment.

Office Management

• Manage the day-to-day operation of the office, managing and coordinating all facilities and vendor contracts
• Work with building management to ensure that building safety and security is maintained
• Act as the main point of contact for employees and provide day-to-day general administrative support
• Ensure compliance with local laws and legislation in terms of health, safety, and business best practice
• Operate a variety of equipment (copiers/printers) and perform basic maintenance to ensure daily readiness (toner placement, paper refill, etc.)
• Ensure the overall office premises are organised and tidy
• Monitor, order, and maintain the supplies inventory

Administrative

• Coordinate travel arrangements for staff and prepare expense reports/claims
• Organise and schedule meetings, special events, lunches, etc.
• Coordinate for payroll & invoice approvals as well as the payment process
• Perform additional duties as assigned and participate in special projects as required
• Greet visitors in a personalised, friendly, and professional manner
• Answer, screen, and effectively transfer calls to appropriate individuals, using proper judgment and problem-solving skills
• Check and circulate incoming mail and/or other materials, and handle routine letters

HR Duties

• Full spectrum of HR function, which includes recruitment, appraisal, employee relations, insurance, and other relevant matters
• Work closely with the outsourced payroll team on the monthly payroll
• Conduct onboarding and offboarding for the new and departing employees
• Handle work permit and visa as and when required
• Handle all paperwork relating to HR matters
• Oversee adherence to office policies and procedures
• Manage internal staff relations
• Ensure Personnel files are maintained and updated
• Manage leave requests in collaboration with Team Leaders

To apply, use the link to submit your CV and application. Good luck!