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- Role: Document Controller
- Location: Dubai
- Timeline: Immediate start
Our client is seeking a Document Controller to manage, organise, and maintain all project-related documents within their interior design department. This role ensures document accuracy, version control, and efficient distribution among stakeholders, facilitating smooth communication and workflow.
Key Responsibilities
Document Management
- Maintain and update the document control system for all interior design projects.
- Organize and store all documents, drawings, specifications, and correspondence in an accessible and secure manner.
- Ensure document numbering, versioning, and revisions are accurately recorded and tracked.
- Manage the filing and archiving of both physical and digital project records.
Quality Assurance
- Verify that all project documentation complies with company standards, industry best practices, and client requirements.
- Perform periodic audits to ensure document accuracy and completeness.
Distribution & Communication
- Distribute design-related documents to team members, consultants, contractors, and clients as required.
- Act as a point of contact for document queries and requests from stakeholders.
- Ensure timely delivery of documents to meet project milestones.
Support for the Design Team
- Assist designers with document-related tasks, such as formatting, compiling, and submission preparation.
- Coordinate with consultants and external teams to receive and issue design documentation.
- Provide administrative support for design reviews, approvals, and coordination meetings.
Technical Tools & Systems
- Use document management software, such as Aconex, Procore, or similar tools, to streamline processes.
- Regularly update and improve the document control workflow for efficiency.
Qualifications
- Bachelor's degree or diploma in Business Administration, Project Management, or related fields (preferred).
- Proven experience in document control, preferably in the interior design or construction industry.
- Familiarity with design documentation, such as CAD drawings, BOQs, specifications, and RFIs.
- Proficiency in MS Office Suite and document management systems (e.g., Aconex, SharePoint).
Skills
- Strong organisational and multitasking skills.
- Excellent attention to detail and accuracy.
- Strong communication skills to liaise with internal teams and external stakeholders.
- Ability to work under pressure and meet deadlines.
- Familiarity with interior design terminology and processes is a plus.
Work Environment
- Office-based role with occasional site visits (if required).
- Collaborative and dynamic team environment.